SmartArchitecturals is a fundamentally faster, better way to process ARC requests. It is an online application that tracks all project requests, documents, member votes, comments, and approval summaries. More importantly, it helps your committee effectively communicate with each other and with your management company. All history is consistently stored and archived for easy retrieval.
Notifications
The site automatically notifies you via email when new project requests are ready for review, when Committee members make comments or updates, and when projects are getting close to expiring. Each email contains a link to quickly access what you need.
Getting Started
Login at URL: office.smartwebs.net or click on the project link in your email notification, then enter your username and password.
If you forget your login or haven’t received it yet simply click ‘Need your username or password?’, enter your email address, and your login details will be emailed to you immediately.
Navigate the Site
The menu bar in the SmartArchitecturals is easy to find and very intuitive.
Click the Project List link to review ARC project information, vote, add comments and indication final decision. Reports give you charts and graphs for all project submittals. Support is where you can view support materials that will assist you in making approval decisions and where you can update your profile or change your password. Support Center contains User Manuals to help you get familiar with the site’s functionality. Logout brings you out of your association’s site and back to the login page. Close down your browser instead of clicking Logout if you want the system to remember you next time you return to the site.
Review Projects
The Project List is divided into four tabs: ‘Review, Completed, Build and Staged. The Current Projects tab contains all the projects that are new or under review. To review a project, click the project.
Once open, you will be able to see all project information and documents.
Collaborate & Personal Vote
Collaborate with other Committee Members in the Committee Forum by simply typing questions, comments, or considerations in the textbox. If you are ready to vote, select an approval option from the ‘User Vote’ dropdown before clicking ‘Add’.
Committee Members are notified via email and all comments are recorded in the Project History. Your vote is also reflected in the Approval Summary. User votes act as recommendations for the final decision.
Project Vote
As the Chair, you are the only one on the Committee with authority to decide the final project status. You change the project status using the ‘Status’ dropdown box located in the ‘Project Information’ section.
You may be prompted to enter an explanation to be included in the letter to the homeowner. Click ‘Save’ and an automatic letter, with the decision, will be emailed to the homeowner and the project will be moved to the “Completed Tab”. Make sure you change the Project Status. Your user vote is not considered a final decision.