Bank Account Setup 

Bank credentials are set up at the manager level in Smartwebs. After the credentials have been verified, the bank accounts are set up at the association level.

Please note that the bank will have communicated all of the required information needed to verify the Management Company’s credentials. Please contact the integrating bank if there is any miscommunication with the actual specified information needed. Smartwebs does not provide this information nor can anyone outside the management company and/or the integrating bank be privy to said information.

STEP 1: Bank Integration - Verification of Credentials

1. From the All Associations Dashboard > Cog Icon (between Search and Profile Icons)
2. Company > Company Profile
3. Bank Integration Add If there is no integrated bank yet, there will be no tile under Bank Integration Add button (example on left) If there is already a bank tile below Bank Integration, the bank featured on the tile is already integrated with the management company
   
4. Add Required Bank Credentials
5. Save

If successful, Integrated Bank’s tile will be on the Company Profile screen, below “Bank Integration” Add button

If not successful, a message will appear stating credentials could not be verified and the user will need to re-enter the credentials

STEP 2: Bank Account Setup - Association Level

1. Choose the association that needs a bank account set up
2. Settings
3. Bank Account Setup
4. Add Bank Account
5. Choose either the Integrated Bank tile or “Set Up Manually” If choosing “Set Up Manually”, Smartwebs Accounting will not interact with the bank at all
6. If Integrated Bank is chosen, Bank Info Screen will be prefilled. Review Information
7. Click Continue
   Note: If information is not prefilled, select the routing number from the drop-down menu under “Routing Number”. This will fill in the information stored in Smartwebs for that bank’s routing number. Review the information and click continue.
8. Enter Bank Account number
9. Click Continue
10. Enter all required fields
11. Save

Success message will appear to confirm setup.

STEP 3: Bank Account Folder Initial Setup - Association Level

Note: This step is necessary to perform Bank Reconciliations

Smartwebs is planning to automate this step

1. From the All Associations Dashboard > Cog Icon (between Search and Profile Icons)
2. Manage
3. Association
4. Documents
5. Add New Group “Reconciliations”
   1. Must be named Reconciliations
6. Name Group
7. Add Description “Reconciliation Management Only”
8. Choose Visibility
9. Save
10. Click on the newly created Group
11. Add Item
12. Choose Folder
13. Name Folder “Reconciliation Reports” Note: Must be named Reconciliation Reports
14. Save
15. Save
16. Add Bank Account Folder; Click the + symbol to the right of the Reconciliations folder Note: VERY IMPORTANT: Bank Account Folder must have THE EXACT NAME as the bank account
17. Choose Folder

 

To find the exact name for Bank Account Folder, go to:

1. Settings
2. Bank Account Set Up
3. Use the Name from Bank Accounts grid
4. Enter Name
5. Save
6. Save

The Bank Account is set up and the folder used in Bank Reconciliations is set up.